Administrative Assistant

https://jobjet.co.za/company/dynamic-recruits
Dynamic Recruits
Gauteng  -  South Africa
712 Current Jobs Openings
Job Detail
  • Industry:
    Admin/Office
  • Job Type:
    Full Time
  • Salary:
    R5000 to R9000
  • Job Location:
    Western Cape, South Africa
  • Minimum Education:
    Grade 12 / N4 (Matric)
  • Minimum Experience:
    1 Year
  • Expiry Date:
    Oct 04, 2019
  • Job Posting Date:
    Jun 04, 2019
Job Description

Responsibilities:

Answer and direct phone calls

Organize and schedule meetings and appointments

Maintain contact lists

Assist in the preparation of regularly scheduled reports

Order office supplies

Book travel arrangements and arrange visas

Provide general support to visitors

Research and creates presentations

Handle multiple projects

Prepare and monitor invoices

Contribute to team effort by accomplishing related results as needed

Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Book conference calls, rooms, taxis, couriers, hotels etc.

Maintain computer and manual filing systems

Handle sensitive information in a confidential manner

Take accurate minutes of meetings

Coordinate office procedures

Develop and update administrative systems to make them more efficient

Maintain up-to-date employee holiday records

Greet and assist visitors to the office

Photocopy and print out documents on behalf of other colleagues

Maintain online database for recruitment purposes

Complete logs and reports when requested by management (General reports, Stock reports, ISO Standards Documentation, Logging of Calibration, etc.)

Requirements:

Cape Town, Africa resident

Proven admin or assistant experience

Knowledge of office management systems and procedures

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Strong organizational and planning skills

Proficient in MS Office

At least 7 years of experience in the field or in a related area

High school diploma or equivalent

Skills Required
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