Switchboard / Receptionist (woodmead)

https://jobjet.co.za/company/dynamic-recruits
Dynamic Recruits
Gauteng  -  South Africa
713 Current Jobs Openings
Job Detail
  • Industry:
    Admin/Office
  • Job Type:
    Full Time
  • Salary:
    R10000 to R14000
  • Job Location:
    Gauteng, South Africa
  • Minimum Education:
    Grade 12 / N4 (Matric)
  • Minimum Experience:
    5 Years
  • Expiry Date:
    Jul 18, 2019
  • Job Posting Date:
    Mar 18, 2019
Job Description

Duties & Responsibilities

• Answering incoming calls on Cisco Console and transferring to relevant person.

• Taking down of correct messages and ensuring message is delivered to relevant person.

• Attend to guests/client arrival.

• Inform Host of guest/client arrival.

• Assist with reservations on line booking via Sharepoint.

• Obtain catering quotes when requested by Meeting Hosts.

• Assist with meeting room set-up if and when required.

• Be able to liaise with people on all levels.

• Collate monthly visitor stats for inclusion in report to SHE Department.

• Maintain reception/waiting area and working station in a professional and clean manner at all times.

• Be vigilant and security conscious at all times.

• Report any reception or other issues to Office Manager.

• Ensure correct details are reflected on the Console regarding employees.

• Update monthly motor vehicle registration list of employees.

• Ensure all equipment in Reception is functional (i.e. TV, Access control on doors, switchboard, electrical supply, writing pens, etc.).

• Report any non-functional equipment to relevant parties.

• Ensure guests/clients complete the visitors register upon entering offices and such slip is returned to Reception upon departure.

• Collate visitors slip with slip in visitors register to ensure all slips for the day were returned.

• Ensure visitors slip received from the Office Park is stamped before visitor leaves the office.

• Assist with general queries where applicable.

• Ensure Meeting request form is printed daily and handed over to Meeting coordinator.



Qualifications & Experience

• Matric.

• Minimum of 3 – 5 years’ experience as a Switchboard Operator and in a Corporate Reception environment.

• Computer literate in MS Office.

• Neat, professional and a pleasant disposition – fit into a corporate environment.



Competencies

• Communication skills.

• Team Player.

• Customer service.

• Accuracy.

• Energy.

Skills Required
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