Records Officers X 3

https://jobjet.co.za/company/dynamic-recruits
Dynamic Recruits
Gauteng  -  South Africa
922 Current Jobs Openings
Job Detail
  • Industry:
    Government Jobs
  • Job Type:
    Full Time
  • Salary:
    R1000 to R4000
  • Job Location:
    Gauteng, South Africa
  • Minimum Education:
    Grade 12 / N4 (Matric)
  • Minimum Experience:
    2 Years
  • Expiry Date:
    Jul 16, 2019
  • Job Posting Date:
    Mar 16, 2019
Job Description

Specification

File Maintenance

File records in accordance with the file plan and according to the SACAA Records Management procedure.

Opening and closing of master files.

Ensure no duplicate files are created on the master file plane

Repair damaged files.

Maintain the file control register

Monitor the file movement

Monitor file size and activity



Customer Service

Provide customer service at the counter

Issuing and receiving of files to and from SACAA staff

Liaise with clients on delayed issuing

Interact with users to ensure their requirements are met



Record Management

file company records on correct files 

Auditing of files on return to ensure all documents are returned.

Accurately maintain and update files

Keep record management are clean

Assist in implementation of records management projects



Safety and Security of files

Protect files against theft, loss and damage

Tracking and tracing of misplaced files.

Collecting outstanding files from staff.

Monitor the number of file loans per staff member



Registry Database

Updating the correct information in the database.

Issue and return files on the system.

Index the records.



Incoming Mail Management

Receipt and sorting mails.

Opening of incoming, priority and registered mail.

Management and control of remittance register.

(Cheques and monies).

Delivery of mails to relevant departments.



Outgoing Mail Management

Receipt of sorting of outgoing mail.

Ensure that the franking machines are loaded with sufficient funds.

Ensure that the franking machine is serviceable

(Service maintenance).

Franking of mails

Tracking and tracing of outgoing mail.

Monitoring and feedback to the department on return mail.

Identify files eligible for archiving.

Indexing, labelling and recording of boxes for off side storage.



Archiving of Files (off site storage)

Retrieval of files from offsite storage for disposals once retention period has expired.

Retrival of files from offsite storage on request

(i.e.investigations etc)

Identify files eligible for archiving and process as per the archiving procedure.







Requirements

Grade 12



Ideal qualification Diploma in Records and Archives



Records Officer experience2 Year(s)

Skills Required
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