We are looking for meticulous File Clerk to do file management and maintenance. You will organize paperwork according to an efficient filing system and digitalize all important documents. You will be expected to protect and update files as well as make them easily accessible to your colleagues.
A file clerk must be organized and possess a serious understanding of confidentiality and data protection. The ideal candidate will be skilled in computers and detail-oriented.
The goal is to preserve the company’s records and manage paperwork effectively.
Monitor inventory of files, paper clips etc. and report shortages
Deal with all requests to access files and keep logs of borrowed papers
Create or update records with new files and information
Check incoming paperwork (invoices, correspondence as such) and make copies before distributing
Enter paperwork into an electronic system either by data entry or by using optical scanners
Sort all papers alphabetically and according to content, dates, significance etc.
Follow policies and confidentiality dictations to safeguard data and information
Store all paperwork in designated places securing the important documents
Develop an efficient filing system to make updating and retrieving files easier
Proven experience as file clerk. Without experience, you will be trained
Knowledge of filing systems
Excellent command of English both oral and written
Very good knowledge of MS Office packages and office equipment such as photocopier, Dependable with a respect to confidentiality and policies
Excellent organizational skills
Great attention to detail
Grade 11- 12, Diploma, degree or equivalent
Interested candidate should forward up to date CV to apply